Creative in Residence Program

Who can apply?

Anyone over 18, residing in Victoria, working in any creative discipline, including, but not limited to: digital media, visual arts, music, dance, theatre, creative writing.

 

Can a team of creatives apply?

Yes, we accept proposals by groups or collectives, but please note on your application the main contact person. The $15,000 fee will be paid to them and it will be their responsibility how this is distributed to the group. Please note that commercial businesses cannot apply.

 

Can I submit more than one application?

You can only submit one application, unless you are part of a group. In this case you may submit one proposal as an individual and one from the group.

 

Can I submit a late application?

No, late applications will not be accepted. The submission deadline is Tuesday 31 October 2023 at 9am.

 

When will applicants be notified?

We’ll let all applicants know whether they have been shortlisted by Monday 20 November 2023. The shortlisted applicants will then be notified of the outcome by Thursday 14 December 2023.

 

Do I need to pay tax on the payments?

PROV recommends that applicants seek financial advice that considers their personal circumstances.

 

Do I need to provide referees in my application?

No, referees or references are not required. However, if your project involves any external groups, you’ll need to include letters of support from them.

 

What is the residency period and is there any flexibility?

The residency is for 3 months (38 hours a week) or the equivalent in time. It can be taken at any point from 2 January - 20 December 2024 and does not need to be consecutive. For example, you may choose to come in 2 days a week for 30 weeks. We also recognise that some outcomes may occur after your residency has ended. We encourage you to keep in touch and share your ongoing projects with us.

 

Will I still have access to my workspace at the Victorian Archives Centre after I have submitted my project?

If you would like to continue researching with PROV records, you are welcome to use your workspace until Friday 20 December 2024, even if you have submitted your project earlier. Note that the space can not be used for a general workspace.  

 

What am I expected to deliver during my residency?

• Provide two progress updates, either face-to-face or via online conferencing.
• Be available for internal and external media interviews and contribute content to promote and showcase the program publicly through PROV’s channels (website, social media, events, publications).
• Grant PROV first right of publication in any format of the results of research or creative endeavour.
• Acknowledge the support of PROV and use PROV branding in any publication or promotion of the residency project.
• Submit a short report at the conclusion of the residency detailing the benefits of the experience.
• Documentation of the project throughout the creative process for us to use on social media, providing our followers with regular updates about the project. These work-in-progress updates are as important to the project as the final work.
• A final work or works, which could take the form of a performance, a physical or digital exhibition, or publication.

 

What will the Creative be provided with?

• A $15,000 (including GST) fee paid in 2 instalments. $7500 on signing the contract and $7500 at the completion of the project. (For projects completed before 15 June 2024, the Creative will be paid the 2nd instalment by July 2024.)
• In addition to the fee, the Creative will receive up to $10,000 in additional expenses required for the project. These will be paid on receipt of invoices. Note: this budget is available from 2 January – 15 June 2024.
• A workspace at the Victorian Archives Centre (including Wi-Fi), which the Creative will be able to access Monday – Friday, as well as every second and last Saturday of the month, 10am to 4:30pm.
• Access to PROV staff who can assist you with your archival research.
• The use of the VAC Gallery, in the lobby of the Victorian Archives Centre from April-July 2024 or a negotiated time in 2025 for an exhibition or performance.
• The use of the Gurrowa Conference Room at the Victorian Archives Centre for a performance (seats up to 100 people).
• Promotion of the Creative’s project through PROV’s online channels.

 

What happens to my intellectual property and my work?

Copyright for all work(s) created for the Creative in Residence Program will remain with the creator. PROV may use documentation or images of works for marketing, promotional and reporting purposes. Entering into a copyright agreement is a condition of being funded.

PROV may also choose to exhibit any original artworks or documentation by the Creative up to 31 December 2024. After this date any original works held at PROV must be returned to the Creative, unless an extension has been granted by the Creative prior. See more details about copyright related to this program see: Copyright for artists interested in Victorian public records or archives. 

 

Who is on the judging panel?

Applications will be assessed by an independent panel of at least 3 members. Judges appointed to the panel bring together a range of expertise in the fields of archival research and creative practice.

 

Can I receive feedback on my application?

Unsuccessful applicants are able to request judges notes on their application by emailing us at media@prov.vic.gov.au after 14 December 2023.

 

What are PROV’s cultural protocols for working with First Nations content?

Any residency application that has a First Nations focus or First Nations content of any kind must demonstrate a connection to the First Nations communities relevant to the project. This could be in the form of either a letter of support (from a member of the First Nations community) or a partnered or joint residency application. Observing and following cultural protocols is necessary to ensure the cultural integrity of a project.

 

How will accessibility needs be accommodated?

The Victorian Archives Centre is wheelchair accessible (including lifts and toilets) and has a free all-day carpark, entry off Macaulay Road, which includes 2 disabled parking bays. There's also disabled street parking out the front of our building on Shiel Street (please note street signage for times). Assistance and Guide Dogs are welcome. If you have accessibility needs and have questions about the residency, please email us at media@prov.vic.gov.au

 

What if my question is not answered?

If you would like any further information, please come to one of our Information Sessions (details at the bottom of the page) or email us at media@prov.vic.gov.au, with “Creative in Residence Program  - Application question” as the subject.